PhaNuSpo Travel Grant & Mobility Grant

• The applicant is a PhD candidate pursuing a PhaNuSpo degree programme with or without an employment relationship with the University of Vienna.
• The applicant and their supervisor are PhaNuSpo members and have signed the Code of Good Practice for Doctoral Schools.
• The applicant must have passed the public presentation (FÖP) within 12 months after the start of their doctoral studies.  The doctoral thesis agreement must have been submitted and approved within one month after the FÖP and the annual progress reports must be submitted regularly thereafter. Doctoral candidates who started on or after 1 March 2024 must attach the minutes of the annual TAC meetings to the annual progress reports.

The applicant has been formally accepted or admitted to a conference, workshop, summer/winter school or host lab outside the University of Vienna, i.e.

• Travel Grant: Accepted poster or oral presentation at an international scientific conference, workshop or summer/winter school in the field of the PhD research topic, evidenced by a letter of acceptance and, upon return, a confirmation of (successful) participation.
• Mobility Grant: Stay in a host laboratory outside the University of Vienna for at least one week. The visit to the hosting lab must add value to the progress and outcome of the applicant's doctoral project.

Travel Grant:

• PhD candidates may receive one travel grant per year during their ongoing PhD studies.
• A maximum of 75 % of effective non-funded expenses capped at a maximum amount of € 500 for Austria, € 700 for EU/EEA/CH/UK ^[i] countries and € 1,000 for outside Europe.
• Eligible expenses: travel, local public transport and accommodation (economy flight/train second class/low budget), conference student fee rate and optional visa costs.

Mobility Grant:

• PhD candidates may receive funding once during their ongoing PhD studies.
• A maximum of 75 % of effective non-funded expenses capped at a maximum amount of € 3,000.
• Eligible expenses: travel, local public transport and accommodation (economy flight/train second class/low budget), visa costs and bench fees or consumables where justified (of up to € 500/month).

Both schemes do not cover costs for salary, insurance, rebooking, cancelling or daily allowances. The travel regulations of the University of Vienna apply (in German or in English). Multiple funding is not allowed.

• By signing this application, the applicant and the supervisor confirm that all efforts have been undertaken to receive travel funds from other resources, that no other travel funds are available and that potential extra costs exceeding the potential maximum grant amount can be covered.
• The applicant agrees to comply with the Affiliation Policy of the University of Vienna and to use the corporate design templates for doctoral schools (A0 poster and PowerPoint presentation) as provided on the PhaNuSpo u:wiki intranet.
• The applicant agrees to provide the following information by e-mail to vds.phanuspo@univie.ac.at upon return from the funded event:
  
  • A short report on lessons learnt, experiences, etc., preferably with an informative photo for publication on the PhaNuSpo website "Our PhDs on the Road".
  • Confirmation of (successful) attendance (Travel Grant) or confirmation by the host lab (Mobility Grant, template).
  • Copies of the original invoices including proof of payment.
• The PhaNuSpo office checks the submitted documents for completeness and correctness. Upon successful verification, the applicant will be informed about the amount of the reimbursement (based on the rule of reimbursement of 75 % of the proven expenses, this may be less than the maximum amount granted) and about the next steps to take.